If you are in a situation where you need to inform someone that their contract will not be renewed, it is important to do so professionally and with clear communication. Here is a sample letter for non-renewal of contract that you can use as a template:

[Your Name]

[Your Title]

[Your Company]

[Your Address]

[City, State ZIP Code]


[Employee Name]

[Employee Address]

[City, State ZIP Code]

Dear [Employee Name],

It is with regret that I must inform you that your current contract with [Your Company] will not be renewed upon its expiration on [Contract Expiration Date]. We have appreciated your hard work and dedication throughout your time with us, but unfortunately, due to [insert reason for non-renewal], we will not be able to extend your contract.

We want to assure you that this decision is not a reflection of your performance or abilities, but rather a necessary business decision. As per your contract agreement, we will ensure that you receive all of the necessary documentation and payment for the remainder of your contract term.

We wish you all the best in your future endeavors, and we thank you for your contribution to [Your Company]. If you have any questions or concerns, please do not hesitate to contact us.


[Your Name]

Using a template such as this one can help ensure that your communication is clear, professional, and respectful. Keep in mind that the reason for non-renewal should be stated clearly, but without any negative language or criticism of the employee. By following these guidelines, you can keep your company`s reputation intact and make the process as smooth as possible for everyone involved.